Power Point Basics

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1. PowerPoint Basics: Step by Step <ul><li>Ms. McQueen </li></ul><ul><li>Sherman Indian H.S.…
  • 1. PowerPoint Basics: Step by Step <ul><li>Ms. McQueen </li></ul><ul><li>Sherman Indian H.S. </li></ul><ul><li>English 1 Classes </li></ul><ul><li>March 10, 2006 </li></ul>
  • 2. Table of Contents <ul><li>Starting the Program </li></ul><ul><li>Design Template </li></ul><ul><li>Auto Layout </li></ul><ul><li>First Two Slides </li></ul><ul><li>Additional Titles </li></ul><ul><li>All Clip Art </li></ul><ul><li>Image Quality </li></ul><ul><li>Remaining Text </li></ul><ul><li>Slide Transitions </li></ul><ul><li>Animation </li></ul><ul><li>Spell Check </li></ul><ul><li>Preview/Present </li></ul><ul><li>Conclusion </li></ul><ul><li>Sources </li></ul>
  • 3. Starting the Program <ul><li>Click on the Start button/icon to call up your Start menu </li></ul><ul><li>Click on Programs </li></ul><ul><li>Click on Microsoft PowerPoint </li></ul>
  • 4. Design Template <ul><li>Although you can create your PowerPoint presentation from scratch by selecting Blank Presentation , it is much easier to begin by selecting Design Template and then clicking OK. </li></ul><ul><li>Your screen will then list many options. </li></ul><ul><li>Click on the options to preview them, choose one, and then click OK. </li></ul>
  • 5. Auto Layout <ul><li>Similarly, it is a good idea to select a very basic auto layout, like the first two in the last row of the options you are given. </li></ul><ul><li>They allow you to create uniform slides with a title, clipart, and text on each slide. </li></ul><ul><li>All of the slides in the presentation you are looking at now were made this way. </li></ul>
  • 6. First Two Slides <ul><li>Now you will see a screen </li></ul><ul><li>similar to the one pictured </li></ul><ul><li>here. </li></ul><ul><li>Click next to the tiny slide with a number one next to it, and type in the title of your presentation. </li></ul><ul><li>Next hit Enter and type in “Table of Contents” or something similar as the title of Slide 2. </li></ul><ul><li>Finally, list all the slides you plan to have in your presentation in the text box on Slide 2. </li></ul>
  • 7. Additional Titles <ul><li>Select Insert , then New Slide to create Slide 3. </li></ul><ul><li>Click next to Slide 3’s tiny icon, and type in a title for it—the first item listed on your “Table of Contents.” </li></ul><ul><li>When you hit Enter , </li></ul><ul><li>another slide will be </li></ul><ul><li>created for you to type </li></ul><ul><li>in the next slide title. </li></ul><ul><li>Continue adding titles from your “Table of Contents” until you’ve created and titled all the slides your will need. </li></ul>
  • 8. All Clip Art <ul><li>Next select all the clip art and other photos and graphics you want to use. </li></ul><ul><li>Find a good search phrase/source, and as you go through its images, copy and paste the best images onto a blank space on an empty slide. </li></ul><ul><li>Later copy and paste the images onto the slides they work best on. </li></ul><ul><li>To find images on Google, select Images , then Advanced Image Search , and enter the keyword. </li></ul>
  • 9. Image Quality <ul><li>You’ll get the best quality </li></ul><ul><li>images if you: </li></ul><ul><li>Copy the largest version </li></ul><ul><li>of an image. </li></ul><ul><li>Paste the image onto a blank space on the slide, not into the clip art box. Later drag the pasted image into the clip art box. </li></ul><ul><li>Avoid distorting images when resizing them by pulling on the corner. </li></ul>
  • 10. Remaining Text <ul><li>At this point, go back through each slide and add the text you want in the text boxes. </li></ul><ul><li>On your first slide, include your name, course name, date, and period. </li></ul><ul><li>Resize text and picture boxes as necessary for fit and balance, but keep all your text size 24 or 28. </li></ul>
  • 11. Slide Transitions <ul><li>For interesting transitions </li></ul><ul><li>between slides, select </li></ul><ul><li>Slide Show , then Slide </li></ul><ul><li>Transition to get the </li></ul><ul><li>screen pictured here. </li></ul><ul><li>If you want a lot of variety, choose Random Transition and click Apply to All rather than going to each slide to set the transition. </li></ul><ul><li>You can also choose some transition sounds from this screen, or do it when you set the slide’s animation. </li></ul>
  • 12. Animation <ul><li>Animation refers to anything that </li></ul><ul><li>moves, including when and images appear on a slide. </li></ul><ul><li>Animated objects can easily be imported from the web just like clip art and photos. </li></ul><ul><li>To set the order of when text and images appear, right click on any text or image on a slide, then select Custom Animation . </li></ul><ul><li>Be sure to check the boxes next to any object you want to control, then use the arrows on the Order and Timing tab to determine what pops up 1 st , 2 nd , etc. </li></ul>
  • 13. Spell Check <ul><li>Just like when you type up anything, you can and should use Spell Check to catch errors that you make. </li></ul><ul><li>Select the Spell Check icon (the checkmark with ABC written above it), or select Tools , then Spelling . </li></ul><ul><li>You will be shown each error one at a time with correction suggestions you can choose or ignore. </li></ul>
  • 14. Preview/Present <ul><li>To preview or present your </li></ul><ul><li>masterpiece, click the icon </li></ul><ul><li>that looks like a little projector </li></ul><ul><li>screen located on the bottom lefthand corner of your computer screen. </li></ul><ul><li>Move forward through objects, pictures, and screens by clicking on your mouse. </li></ul><ul><li>Click the Esc (Escape) key to end a presentation at any time during the presentation. </li></ul>
  • 15. Handouts <ul><li>Print handouts of your slides </li></ul><ul><li>by selecting File , then Print . </li></ul><ul><li>On the bottom third of the </li></ul><ul><li>screen below the question </li></ul><ul><li>Print what , select Handouts . </li></ul><ul><li>Then choose how many slides you want to appear on each sheet of paper. </li></ul><ul><li>It is also a good idea to select Grayscale to get handouts that any photocopier can handle. </li></ul>
  • 16. Conclusion <ul><li>Making PowerPoint presentations </li></ul><ul><li>is not very difficult; they make a </li></ul><ul><li>great impression; and people can </li></ul><ul><li>walk away with some great handouts like I have given to you. </li></ul><ul><li>If you can remember some of the tips given in this presentation (like doing all your title boxes first, then all your clipart, then all your text), this task can be very manageable, even enjoyable. </li></ul>
  • 17. Sources <ul><li>http://www.soniacoleman.com </li></ul><ul><li>http://www.powerpointbackgrounds.com/powerpointtips.htm </li></ul><ul><li>http://www.rdpslides.com/pptfaq </li></ul><ul><li>http://www.infoideas.net </li></ul><ul><li>http://www.google.com </li></ul>
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