Quarterly Status Report on Implementation of SAI June 2018.docx

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  Quarterly Status Report on Implementation of Specific Audit Instructions  Audit Group : NGS Cluster 4, Defense and Security Cluster/Region: Region XI  As of June 20, 2018  Audit Team No.RO-11-10  Audited Agencies: 1. 10 th  Infantry Division, Philippine Army (10ID) 2. Eastern Mindanao Command, Armed Forces of the Philippines (EMC) 3. Naval Forces Eastern Mindanao, Philippine Navy (NFEM) 4. Office of Civil Defense Region XI (OCD) 5. AFP Commissary and Exchange Service (AFPCES) Audit Issues Agencies SAI FOCUS Procedures Results of Audit Action Taken Amount For Action by REMARKS AREA Undertaken Audit AOM NS ND NC AC/RD/CO 10ID, EMC, NFEM, OCD, AFPCES 10ID, EMC, NFEM, OCD, AFPCES 1. Audit of Mandatory  Accounts:: a. Cash ( Collection, Cash in Bank and cash advances) b. Inventories  Analysis of Collection and Deposits, Verification/Review of Bank Reconciliation Statements, Conduct of Cash Examination and prepare audit working papers. Conduct physical count of inventories to determine the existence and condition of inventories, examine inventory records to determine ownership, correctness of the valuation of the items and accuracy of records, evaluate internal control and determine whether inventories have been  Audit still on-going.  Audit still on-going. To issue the appropriate audit action upon the completion of the audit. -do- To issue the appropriate audit action upon the completion of the audit.    10ID, EMC, NFEM 10ID, EMC, NFEM, OCD 10ID c. Property, Plant and Equipment (PPE) d. Food Supplies Expense, Office and Other Supplies Expense, Drugs and Medicine Expense, Water Supplies Expense, Petroleum, Oil and Lubricant Expense and Travelling Expense e. Dormant  Accounts particularly “ Other Receivables”  amounting to ₱ 37,978.12. economically and efficiently used. Prepare Audit Working Papers. Verify the existence of the assets by physical examination, determine ownership by examining invoices and contracts or work orders and supporting agency records, determine propriety of fixed assets transactions, established propriety and valuation of the property and review depreciation rates. Prepare  Audit Working Papers. Examine the records of the expense accounts in order to ascertain that all expenses incurred have been duly authorized, adequately funded and documented, properly recorded and actually incurred and the classification of expenses are appropriate and have been consistently followed. Prepare Audit Working Papers. Verify/validate schedules and existence of the accounts as well as funding of the payable account. On the process of conducting interviews and documentation. Prepare  Audit Working Papers.  Audit still on-going.  Audit still on-going.  Audit still on-going. -do- -do- To issue the appropriate audit action upon the completion of the audit.   10ID, EMC, NFEM 10ID, EMC, NFEM 2. Audit of Agency  Appropriations,  Allotment, NCAs and Utilization. 3. Review of Financial Statements Obtain complete lists of SAROs, GAROs, SAAs, NCAs, NTAs and funding checks released to the audited agency concerned, check the recording to the books of accounts and verify the propriety/regularity of their utilization. Prepare Audit Working Papers. On a monthly basis financial statements shall be reviewed. See to it that the following statements are submitted: a) Statement of Financial Position b) Status of Financial Performance c) Statement of Cash Flows d) Statement of Changes in Net  Assets/Equity e) Statement of Comparison of Budget and Actual  Amounts f) Notes to Financial Statements Comprising a Summary of Significant Policies and Other Explanatory Notes Prepare Audit Working Papers.  Audit still on-going.  Audit still on-going. -do- -do- To issue the appropriate audit action upon the completion of the audit.  10ID, EMC, NFEM, OCD AFPCES 4. Procurement of Supplies and Materials 5. Audit of Revenue Generating Programs. Obtain the Agency’s copy of Annual Procurement Plan (APP), basis of their procurement .See to it that  Agency’s procurement are in accordance with the Government Reform Act or Republic Act 9184. Identify the programs with the revenue and the authority to collect them.  Also, evaluate the systems and controls in place (both manual and computerized) and the collection and its remittance processes. Conduct Cash Examination activity to determine correctness of balance of cash in the custody of accountable officer, validity of cash transactions, reliability of cash records and conformance with prescribed procedures. Prepare Audit Working Papers.  Audit still on-going.  Audit on-going. To issue the appropriate audit action upon the completion of the audit. -do- . Submitted by: Reviewed by: Approved by:  _____JOCELYN Y. ABAD_____ ___HELEN M. CAILING___ ATTY. ROY L. URSAL OIC- Regional Supervising Auditor Assistant Regional Director Regional Director Date: June 30, 2018 Date: Date:
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