9311 Formulation, Adoption, Amendment of Policy2.21.08

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PLAINFIELD BOARD OF EDUCATION Plainfield, New Jersey FILE CODE: 9311 Monitored Mandated X Other Reasons Bylaw FORMULATION, ADOPTION, AMENDMENT OF POLICIES The governance of the district through policies directed toward providing a thorough and efficient education for its pupils is one of the most important functions of the Board of Education. Therefore, the Board shall establish a careful process to ensure: A. Development of clear, workable, legal policies that reflect mature consideration o
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  Page 1 of 2 PLAINFIELD BOARD OF EDUCATION FILE CODE: 9311Plainfield, New Jersey MonitoredMandated   X Other Reasons  Bylaw FORMULATION, ADOPTION, AMENDMENT OF POLICIESThe governance of the district through policies directed toward providing a thorough and efficienteducation for its pupils is one of the most important functions of the Board of Education. Therefore, theBoard shall establish a careful process to ensure:A. Development of clear, workable, legal policies that reflect mature consideration of the will andneeds of the community, andB. Timely, accurate evaluation of the effectiveness of the policies in the achievement of districtobjectives and progress toward goals.In order to ensure that the total policy process is implemented effectively, the Board appoints the ChiefSchool Administrator as policy coordinator. In cooperation with the Board, he/she shall establishprocedures to implement this bylaw that shall include an action plan for the careful development ofpolicies and their regular review; appropriate policy goal-setting; a process for evaluation of district andschool progress toward or achievement of policy goals; and appropriate standards of measurement andcriteria for judging such progress.The procedures shall conform in all respects to the bylaws of the board concerning agenda and meetings.The procedures shall provide a means whereby all interested parties in the school community may submitproposals for additions and amendments to the school district governance manual, and may contributeopinions and information for the board's consideration.The policy coordinator shall ascertain any conflicts between proposed and existing policies and bringthem to the attention of the Board at the first reading of the draft. Policies may be adopted on secondreading by a majority vote of the members of the board present and voting or may be further reviseduntil consensus is reached. NOTE: FIRST READING MEANS THE FIRST TIME THE POLICY ISPRESENTED, NOT THE FIRST TIME A POLICY IS APPROVED IN ITS FINAL FORM.In the interest of efficient administration, the Chief School Administrator shall have the power to decide allmatters of detail that may arise for which no specific provision is made in the policies adopted by theboard, but no emergency action shall constitute official board policy. The Chief School Administrator shallpresent the matter at the next board meeting, so the Board can consider policy to deal with that situation inthe future.The Board reserves to itself the right to final determination of what shall be the official policy of theschool district. Adopted by the Board: April 16, 1997Amended: August 12, 2008  File Code: 9311FORMULATION, ADOPTION, AMENDMENT OF POLICIES (continued) Page 2 of 2   Key WordsPolicy, Board Policy Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings ActN.J.S.A. 18A:10-6 Board meetings public; frequency; hours of commencement;adjournment, etc., for lack of quorumN.J.S.A. 18A:11-1 General mandatory powers and dutiesN.J.S.A. 18A:17-20 Tenured and non-tenured superintendents;general powers and dutiesN.J.S.A. 18A:54-20 Powers of board (county vocational schools)N.J.S.A. 47:1A-1 et seq. Public Records; Examination and Copies (“OpenPublic Records Act”)New Jersey Department of State, Division of Archives and RecordsManagement, School District Records RetentionMatawan Teachers Assn. v. Board of Education, 223 N.J. Super. 504(App. Div.1988) PossibleCross References: *2210 Administrative leeway in absence of board policy*9000 Role of the board*9314 Suspension of policies, bylaws and regulations*9322 Public and executive sessions*9323/9324 Agenda preparation/advance delivery of meeting material*Indicates policy is included in the Critical Policy Reference Manual.
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