61704592-Online-Cataloging.pdf

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  11 2Online Cataloging Chapter Summary 2.1  Original Cataloging and Copy Cataloging, 13 2.2  Transcribing Pre-AACR2 Copy, 16 2.3  Transcribing AACR2 Copy, 24 2.4  Full, Core, Minimal and Abbreviated-Level Cataloging, 27 Types of cataloging   Original cataloging.  For MARC records, you input a new master record cataloged according to current cataloging practices and AACR2. If different rules for descriptive cataloging are used to create the record (other than rules based on or consistent with AACR2, AACR1, ALA 1949, ALA 1941, or ALA 1908), then code the 040  ‡ e field with the appropriate MARC coding from the  MARC Code  Lists for Relators, Sources, Description Conventions  (http://www.loc.gov/marc/relators/relahome.html). If you are using your own descriptive conventions, enter your OCLC symbol in subfield ‡ e. Enter subfield ‡ e immediately after subfield ‡ a. Dublin Core users apply various standards when creating Dublin Core records: — The Dublin Core Metadata Initiative provides guidance on commonly-adopted  best practices in Using Dublin Core  (http://dublincore.org/documents/usageguide/). — In the library community, the DCMI-Libraries Working Group publishes the  DC-Library Application Profile  (DC-Lib): http://dublincore.org/documents/library-application-profile/ . — Groups of libraries develop their own specific practices based on more general standards, such as those listed above. For example, see the Collaborative Digitization Program’s CDP Dublin Core Metadata Best Practices  (http://www.cdpheritage.org/cdp/documents/CDPDCMBP.pdf).  Copy cataloging. A machine-readable record exists. You modify the record for local use and create a copy of the record with your modifications.  Transcribing cataloging copy.  You create a master record using an existing nonmachine-readable catalog record. Usually, you transcribe pre-AACR2 records, but you may also transcribe AACR2 records. Again, some records are created by other standards.  12Bibliographic Formats and Standards 2.Online Cataloging  (continued) See chapter 4, “ When to Input a New Record,” for more information on when to  perform srcinal and copy cataloging. Levels of cataloging   Full-level cataloging.  Records that meet the requirements of second-level description (AACR2, rule 1.0D2).  Core-level cataloging.  Records that meet the requirements of first-level description (AACR2, rule 1.0D1) and some of the requirements of second-level description (AACR2, rule 1.0D2).  Minimal-level cataloging.  Records that meet the requirements of first-level description (AACR2, rule 1.0D1).  Abbreviated-level cataloging.  Brief records that do not  meet the requirements of Minimal-level cataloging specifications (  ELvl   code 3 ).  Dublin Core.  All records created in Dublin Core (  ELvl   code 3 ).  2.Online Cataloging13 2.1Original Cataloging and Copy Cataloging Entering ISBD punctuation The General International Standard Bibliographic Description (ISBD) prescribes  punctuation between elements or areas of bibliographic description for current cataloging (i.e., AACR2).  Supply ISBD punctuation that occurs within variable fields. Enter punctuation and spaces between elements within a field as prescribed by AACR2.  If punctuation separates data that occur in separate subfields, enter the  punctuation at the end of the first subfield.  Do not  supply ISBD punctuation (space-dash-space) that occurs between variable fields, e.g., between the 250 and 260 fields.  Do not  supply parentheses around transcribed series statements. Example The physical description in the paper record is: xix, 271 p. : ill. ; 21 cm. + 1 atlas (301 p. : ill. (some col.) ; 37 cm.)The MARC version is: 300xix, 271 p. : ‡  b ill. ; ‡ c 21 cm. + ‡ e 1 atlas (301 p. : ill. (some col.) ; 37 cm.) Space-dash-space The OCLC catalog card print program supplies a space-dash-space (–) before the following fields:  250Edition Statement  254Musical Presentation Statement  255Cartographic Mathematical Data  256Computer File Characteristics  260Publication, Distribution, Etc. (Imprint)  362Dates of Publication and/or Volume Designation (First indicator value 0 )  4xxSeries Statements (First 4xx field)If the field that precedes one of the listed fields ends with final punctuation (. ? !), the print program supplies a space-dash-space (–). If the preceding field does not  end with final punctuation, the print program supplies period-space-dash-space(.–). Verifying headings You must use AACR2 or AACR2-compatible forms for all headings and uniform titles for current srcinal cataloging. Search the OCLC Authority File to verify forms of entry. Use current Library of Congress (LC) AACR2 or AACR2-compatible forms. If those forms are not  in the OCLC Authority File, construct the heading or uniform title according to AACR2. Including non-Roman scripts OCLC provides the capability to include Arabic, Bengali, Chinese, Devanagari, Cyrillic, Greek, Hebrew, Japanese, Korean, Tamil, and Thai scripts in bibliographic records. Include these scripts in your current srcinal cataloging if you have the knowledge and expertise to do so.  14Bibliographic Formats and Standards 2.1 Original Cataloging and Copy Cataloging  (continued) Romanized data If you provide Romanized (Latin-script-equivalent) data, Romanization should follow guidelines in the ALA-LC Romanization Tables on the Library of Congress Web site (http://www.loc.gov/catdir/cpso/roman.html). General Material Designations Use General Material Designations (GMD) for current srcinal cataloging. GMDs are generic terms describing the medium of the item. OCLC defines subfield ‡ h (Medium) in field 245 (Title Statement) for GMD information. Enter GMDs in lowercase letters enclosed in brackets. Example: ‡ h [electronic resource]. GMDs and Library of Congress Rule Interpretations  Library of Congress Rule Interpretations  (LCRIs), rule 1.1C, lists GMDs and  provides standards for use. LC applies rule 1.1C for only certain types of materials. LCRI 21.29 limits the use of GMDs to the title area (field 245) only. Follow LC  practice except:If one of the following GMDs is applicable, it is mandatory for I-level, Core-level, and K-level records in field 245 subfield ‡ h. Dublin Core users apply different codes.* Use the “graphic” GMD only when applying the “Graphic Materials” descriptive conventions, indicated by the presence of the value  gihc  in subfield ‡ e of field 040. Resolving conflicts between practices Both OCLC and LC create rules for online cataloging. In general, follow LC  practice when creating new records. If OCLC practice conflicts with LCRIs, follow OCLC practice. The following list provides guidelines to resolve conflicts: ‡h[art original]‡h[microscope slides]‡h[art reproduction]‡h[model]‡h[chart]‡h[motion picture]‡h[diorama]‡h[picture]‡h[electronic resource]‡h[realia]‡h[filmstrip]‡h[slide]‡h[flash card]‡h[sound recording]‡h[game]‡h[technical drawing]‡h[graphic] *‡h[toy]‡h[kit]‡h[transparency]‡h[microform]‡h[videorecording] Rule interpretationGuideline LCRI 1.0Disregard. Use chapter 4, “ When to Input a New Record” and Differences Between, Changes Within: Guidelines on When to Create a New Record  , published by the Association of Library Collections and Technical Services. LCRI 1.1G2Apply with one exception: For sound recordings , describe the item as a unit or make a description for each separately titled item.
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